Employee Directory Record Management

Employee Directory Record Management

February 14, 2019 Blog 2

Tracking employee data and records has never been easier. HRSifu provides a centralized directory to store employee data. You can easily keep track of birthday, anniversary, certification expiry and license expiry in the reports. We also introduce new role base access to grant different set users to manage the applications in HRSifu.

Features

Employee basic information like name, email, telephone, manager, department, join date, etc. This information can be viewed by everyone.

Employee personal information like birthday, address, marital status, etc. Can be view by admin and self.

Family information can be view by Admin and self. The information will be used for PCB calculation.

Emergency Contact can be view by Admin and self

Add multiple qualifications. Can be view by Admin and self

Add multiple certifications, licenses or contracts. Enter expiry date for easy tracking purpose at the report and future notification. Can be view by admin and self

Reports

This report provides you a quick view to employee birthday, anniversaries and length of service.

You do not need to keep track expiration dates for certifications, license and contract in different spreadsheets. You can easily keep track of expiration dates in this report.

Role-Based Access Control

Role-based access control (RBAC) helps you to manage who has admin access to different applications and what they can do in specific areas of the applications. Below are the roles.

Admin – User have full access to the account. In other words, they can do everything.

Billing – Access to billing information. They will receive monthly invoice from HRSifu.

Claim – Full access to claim application. They can create claim category, setup claim limit, and setup claim workflow. They can view all submitted claims and reports

Leave – Full access to leave application. They are responsible to setup leave policy, setup company holiday, apply leave on behalf of the employee, and support employee on leave request matters. They can view all submitted leave and reports.

Malaysia Payroll – Full access to Malaysia payroll application. They will be responsible to process company payroll. They can view and update information related to payroll in the employee directory.

Employment Status

Now you can keep track of employment status from job offer, joining to resignation.

Not Started – This status is for new employee who has not start work yet. This employee can’t log in to the system.

Probation – For an employee who is serving the probation period.

Active – For confirmed employee.

Notice Period – For an employee who has tendered resignation and serving the notice periods.

Resigned – For an employee who has resigned and left the company. HR wish to keep the record for reference purposes. This employee can’t log in to the system.

Offer Declined – For candidate has rejected a job offer. This is for record purposed. This employee can’t log in to the system.

Suspend – For an employee who has committed misconduct and suspended before disciplinary inquiry. This employee can’t log in to the system.


Is your company still storing employee information on paper or excel? HRSifu Employee Directory Record Management provides a centralized directory to store employee data. You can easily keep track of birthday, anniversary, certification and more. You can sign up now for a FREE Trial.


Malaysia Payroll

HRSifu Malaysia Payroll is a self-serve tool that makes it easier for employers to manage the payroll process. Update the employees salaries info and the system calculate all the required statutory payments (PCB, EPF, Socso, EIS). Go paperless with e-payslip and EA form.

Register your interest here now. We will schedule a demo for you soon.

About the author

William Beh:

2 Comments

  1. Wan Hazri Bin Wan Muhammad

    July 8, 2019
    Reply

    Dear HR sifu,

    im looking for the system that manage contract workers with the multiple charge code base on location,
    the employee may have many location in a month with different charges.

    tq
    0139751169

    • Simon Siah

      July 8, 2019
      Reply

      Our employee database has a report to keep track employee's contract. I not sure does it fit your requirement. You can sign up online for a trial. After the sign up, our sales representative will contact you. If you are interested, our sales representation happy to give you an online demo.

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